Scott
& Associates Inc.
Human Resources Consulting Firm
Privacy Policy
Personal Information and Scope of Policy
This Privacy Policy covers how
Scott & Associates Inc.
collects, uses and discloses personal information in
connection with its provision of various human
resources consulting services, as well as how we
treat information received via this web site.
Scott & Associates Inc. is committed to
ensuring that all personal information handled by us
is handled securely, conscientiously and in
accordance with applicable privacy law, including
Canada's Personal Information Protection and
Electronic Documents Act ("PIPEDA").
The term "Personal Information" refers to any
information that reasonably identifies a specific
individual and includes such identifiers as a
person's name, e-mail and mailing addresses, age, as
well as personal preferences, views and opinions
held by that person if they can be linked directly
to that person. Personal Information does not
include anonymous or aggregated data.
If for any reason you have questions or concerns
about this privacy policy or any of the information
handling practices carried on by Scott &
Associates Inc., we encourage you to
contact our Privacy Officer, at the information
provided at the end of this Privacy Policy.
PLEASE NOTE: In no event does this privacy
policy apply to the practices of companies that are
not owned or controlled by
Scott & Associates Inc.,
or to people that
Scott & Associates Inc.
does not employ or manage.
Personal Information Collection, Use and Disclosure
Scott & Associates Inc.
may from time to time be provided with Personal
Information collected by our corporate clients for
the purposes of providing various human resources
consulting services requested by our clients. Such
services may include the evaluation and analysis of
data for the purposes of development of policies,
programs and procedures for use by our clients in
connection with their internal human resources
administration.
While Scott & Associates Inc.
generally does not collect Personal
Information directly from individuals, we ensure
that any Personal Information provided to us by our
clients is handled with the utmost confidentiality
and discretion. Scott & Associates Inc.
enters into contractual arrangements with each
client from whom we may receive personal information
which require us to adhere to the highest standards
of information handling practices and to ensure that
the information received is treated according to the
terms and conditions under which it was collected.
Scott & Associates Inc.
may share Personal Information among its trusted
partners solely for the purposes of processing the
service requests of our clients. These affiliates
are contractually bound to adhere to stringent
privacy protection practices and are required to
employ comparable or better protective measures than
the assurances provided the individual to whom the
Personal Information relates at the time consent was
obtained. Further, the individuals responsible for
handling Personal Information are held personally
accountable for maintaining the confidentiality of
all Personal Information to which they have access.
Please be assured that Scott & Associates Inc.
will only use Personal Information that is
necessary for the purposes which have been requested
by our clients and only in accordance with the
consents obtained from the individual at the time of
collection.
Marketing & Promotional Purposes
Scott & Associates Inc.
maintains a list of its corporate clients and the
corresponding business contact information of the
individual contacts for each such corporation.
While the bulk of this information is not deemed to
be Personal Information, we nonetheless ensure that
it is handled in a confidential manner and treated
according to our conscientious privacy practices.
Scott & Associates Inc. may, from time
to time, use these lists to send information
advising our clients of upcoming conferences, events
or promotions that may be of interest to them.
Security
Scott & Associates Inc.
has established safeguarding measures to uphold the
security of Personal Information provided to us,
regardless of the format in which it is held. We
have instituted policies and procedures to protect
against the unauthorized use, access, disclosure,
destruction, loss or theft of any Personal
Information. All electronically-stored or
transmitted Personal Information resides on secure
servers behind a firewall and database access is
carefully monitored and restricted. All information
stored in hard copy format is also access-limited
and securely maintained.
Our Web Site
When you visit the Scott & Associates Inc.
website, our servers log non-identifiable,
anonymous and aggregate data gleaned from your
computer's web browser. This information may
include your Internet address, the address of the
website you are coming from, the amount of time you
spend visiting our website, and if you link to us
through a search engine, the keywords you used to
locate us. We may this information to analyze
trends, administer the site, track the movement of
our users, and gather broad demographic information
for aggregate use. Scott & Associates Inc.
never uses this information to identify
specific individuals.
Links
While our website
contains links to other sites that may be of
interest to our users, please be aware that
Scott & Associates Inc. is not responsible
for the privacy practices of such other sites. We
encourage our users to be aware that when they leave
our site we accept no liability for the subsequent
treatment of their Personal Information by any third
party. Any information provided to such third
parties is not administered by this Privacy Policy,
nor is the responsibility of Scott &
Associates Inc. We advise our users to
carefully review the privacy statements of each and
every web site that collects personally identifiable
information.
Notification of Changes
If we decide to change our privacy policy, we will
prominently post those changes on our web site so
our users are always aware of what information we
collect, how we use it, and under what
circumstances, if any, we disclose it. If at any
point we decide to use personally identifiable
information in a manner different from that stated
at the time it was collected, we will notify users
by way of an email or by a prominent notice on the
web site. Users will have a choice as to whether or
not we use their information in this different
manner. We will use information in accordance with
the privacy policy under which the information was
collected.
Contact Us!
Upon request, Scott & Associate Inc.
will be pleased to provide additional information
about this Privacy Policy and its administration in
order that you have a better understanding of our
Personal Information handling practices. Please
direct any inquiries in respect of this Privacy
Policy to:
privacyofficer@scottandassociatesinc.com
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